Data protection at BodyLab GmbH
Here you will find everything about what we know about you, or rather need to know, meaning when we register which of your data where, what we do with these data, how we process them, who we have to share them with, when we delete them again, and what you can do about it. We, BodyLab GmbH, possibly together with associated companies and any subsidiaries (hereinafter also "we" or "us") take data protection very seriously. We aim to collect as few personal data as possible, only those that can actually be used for providing our services and business activities, and avoid anything unnecessary.
What is it about
We, BodyLab GmbH, based in Zurich, Switzerland,
respect the applicable legal regulations on data protection;
collect and process personal data (hereinafter also referred to as "data") in accordance with this privacy policy;
basically adhere to the principle of necessity, meaning we only collect and process as much data as is necessary for the purpose of fulfillment.
In the context of our business activities, we obtain and process data, particularly personal data about people interested in our activities, our customers, related individuals, visitors to our websites, participants in events, job applicants, any recipients of newsletters or other publications, and other third parties (hereinafter also referred to as "you").
In addition to this privacy policy, we may separately inform you about how your data is processed (e.g., in forms or contract conditions).
If you disclose data about other people to us, we assume that you are authorized to do so, that these data are correct, and that you have ensured that these individuals are informed of this disclosure, insofar as a legal information obligation exists (e.g., by bringing this privacy policy to their attention in advance).
Regarding offers, conditions, and the handling of personal data by other services and offers (such as external websites and social media), even if they are linked here, please find more information directly from these providers.
Who is responsible
For the processes described in this privacy policy, BodyLab GmbH is responsible in terms of data protection law:
BodyLab GmbH
Alex Schück, Albulastrasse 50, CH-8048 Zurich
Email datenschutz@bodylab.ch
Which law applies
Our data processing activities are subject to Swiss data protection law.
For visitors located in the European Union (EU) and the European Economic Area (EEA): Switzerland and the EU including EEA mutually recognize their data protection legislation as equivalent. In certain cross-border cases, EU law, particularly the EU General Data Protection Regulation (GDPR), may additionally apply to specific data processing.
We do not assume that the GDPR generally applies to our data processing. However, if the GDPR exceptionally applies to certain data processing, the following provisions additionally apply exclusively for the purposes of the GDPR and the data processing subject to it:
3.1. Details on the applicability and application of the GDPR
If the GDPR is applicable, we base the processing of your personal data on the following stipulations:
Necessity for obtaining, concluding, fulfilling, managing, and enforcing contracts (Art. 6 para. 1 lit. b GDPR),
Necessity to safeguard legitimate interests of ours or of third parties, e.g., for communication with you or third parties, to operate our websites, improve our electronic offers and services, and register for specific offers and services, for security purposes, for compliance with law and internal regulations, for risk management and corporate governance, and for further purposes such as training and education, administration, evidence and quality assurance, organization, implementation, and follow-up of events, and to safeguard further legitimate interests (Art. 6 para. 1 lit. f GDPR),
Legal requirement or legal permission due to our mandate or status under EU law, EEA law or EU member state law (Art. 6 para. 1 lit. c GDPR) or necessity to protect your vital interests or those of other natural persons (Art. 6 para. 1 lit. d GDPR);
Your consent to the processing, for example, through a corresponding declaration on our websites (Art. 6 para. 1 lit. a and Art. 9 para. 2 lit. a GDPR).
Furthermore, you have all the rights granted to you by the GDPR in this regard (in addition to the practically identical rights under Swiss data protection law): You can request the following actions regarding your personal data that we store and process:
Information about this, according to Art. 15 GDPR;
Correction, if the data is incorrect, according to Art. 16 GDPR;
Deletion, according to Art. 17 GDPR; or restriction of processing if they cannot be deleted, according to Art. 18 GDPR (then they will be marked for restriction of further processing); both subject to overriding legitimate interests on our part or based on legal provisions that require the data to be retained and used;
Right to object to the use of your data; provided that there are no compelling reasons against this objection or we need the data to protect our rights;
Release of the data you have provided to us based on your consent, according to Art. 20 GDPR.
The right mentioned above to object to the processing of your data applies especially to data processing for the purpose of direct marketing.
If you disagree with our handling of your rights or data protection, please let us know (see contact details above). If you are located in the EEA, you also have the right to lodge a complaint with the data protection supervisory authority of your country. A list of authorities in the EEA can be found here: https://www.edpb.europa.eu/about-edpb/about-edpb/members_de#member-de.
Which data do we store
We primarily process personal data that we receive directly in the context of our contractual relationships with our customers and our activities with third parties, including you as users. Additionally, we may receive, collect, or process data from partners or other involved individuals. Where permitted and required, we also gather publicly accessible sources (such as public registers, media, internet) or receive data from our customers and their employees, authorities, and third parties (such as business partners or contractors of our customers, medical institutions, doctors, healthcare staff, health insurance companies etc.).
In addition to the data we receive directly from you, the categories of personal data we obtain from third parties include, but are not limited to:
Inventory data (e.g., names, addresses, functions, date of birth, organizational affiliation etc.)
Contact data (e.g., email address, phone number, etc.)
Content data (e.g., text and image files, videos etc.)
Usage data (e.g., access data)
Treatment-relevant health data (illnesses, accidents, insurance details, health insurance and insurance/claim numbers, biological gender etc.)
Meta/communication data (e.g., IP addresses)
Information you disclosed to us based on the contractual relationships between us
Information related to your professional functions and activities
Information about you in correspondence and meetings between us or with third parties (e.g., through communication by phone, email, or other means)
Information via configuring your user settings, access permissions for data, or other interaction with us
Information from public registers (debt registers, commercial register, land registers)
Registration for or participation in an event
Information from the media and internet about you (provided this is indicated in the specific case), as well as references during applications.
Completing questionnaires, support tickets, or other forms for information requests
Should you choose not to disclose certain personal data to us, it may result in the inability to provide the associated services or reach a contract conclusion. We specify which personal data must be provided.
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